Specification and Tendering

A specification is a contractual document that itemises the building work and cross references it against the proposed drawings and any other documents that form part of the project.  This document can then be used to price the proposed works and if priced correctly by contractors, will itemise the costings.

A specification provides a level of control over the project, which includes, how things are carried out, choice of materials and costs.

The specification can also be used to specify specific materials and equipment that may want to be used in a project.  This can help to hone the clients thoughts over what they may require and we can assist in providing websites and show rooms that may be useful for the client to visit.

Once a specification is written, we can also assist with obtaining competitive estimates for the building works.  We have a list of contractors that we have worked with in the past, which will provide costings for the work.  Once we have received the estimates, we will then prepare a tender report with recommendations for the client.

Contract Administration

Some clients are quite happy to manage the project themselves.  However, on occasion, we are asked to assist with the running of the project, due to a number of reasons.

A Contract Administrator is usually appointed to manage the contract between the client and contractor and can be a less stressful option for a client.  This ensures that both parties to the contract meet the obligations.  Primarily this is more a responsibility for the contractor, which includes meeting standard of workmanship, choice of material, code of conduct, behaviour on-site and cost variations.  As part of our role, we carry out the following duties:

  • Carrying out periodic site visits
  • Managing the work on behalf of the client
  • Assessing payment valuations from the contractor
  • Assessing contract variations
  • Preparing a final snagging list of the work
  • Signing the work off
  • Negotiating the final account